Your notes, written before you've left the room.
Speak the session out loud and Sohtak turns it into a clean, structured note on the patient's file. No typing between patients. No writing up eight sessions from memory at 9pm.
Voice-to-text is live today. Record analysis and file analysis are in development, and you'll get them on your existing plan as they ship.
The clinical work ends at 6. The paperwork doesn't.
Most independent practitioners and small clinics run the same way: sessions back to back, a scribbled line between patients, and a backlog of notes written up hours later from memory. What gets recorded is thinner than what actually happened. Details that mattered — how the pain presented, what the patient said about sleep, what you agreed to try next — go missing.
By the time you sit down to write, four sessions have happened since. The detail is gone and the record is generic.
The alternative is worse. A laptop between you and the patient changes the session, and the note still isn't finished.
Patient history lives across paper forms, WhatsApp photos, PDFs from other providers, and your own memory. Prep means reassembling it from scratch.
Talk. Sohtak writes it down.
Open the patient's file, press record, and describe the session the way you'd describe it to a colleague. Sohtak transcribes it and drops the text straight onto that patient's session note: timestamped, attached to the right appointment, editable before you save.
You can do it walking to the next room, in the car, or in the ninety seconds after the patient leaves. The note is finished while the session is still fresh.
Record on your phone between patients. The note lands on the right patient's file automatically. No copying, no pasting, no separate app.
Transcription is formatted into a readable note rather than one long paragraph, so it's actually usable when you open the file six weeks later.
Nothing is saved until you've read it. Edit, cut, rewrite, or discard. The AI drafts and the practitioner signs off.
Ask your own patient records a question.
Every session note you write is data about that patient's progress, and right now it just sits there. Record analysis reads across a patient's full history on Sohtak and surfaces what's in it: how symptoms have moved between sessions, what's been tried, where attendance dropped off, and what you flagged three months ago and haven't revisited.
It's a preparation tool. Instead of re-reading eleven notes before a follow-up, you open the file and see a summary of where this patient actually is.
- Summarise a patient's history to date in a few lines before a follow-up
- Surface patterns across sessions — recurring complaints, changes in reported pain or mood, gaps in attendance
- Pull up what was agreed at the last session so nothing carries over silently
- Give clinic owners a way to hand over a patient between practitioners without losing context
Record analysis summarises what you've written. It doesn't diagnose, and it doesn't tell you what to do next. That's your call, on your clinical judgement.
The PDFs, scans and photos, made readable.
Patients arrive with files. A referral letter as a photo on WhatsApp. A PDF report from another clinic. A scanned form filled in by hand. Today those get uploaded to the patient's record and then sat on, because reading them properly takes time you don't have between appointments.
File analysis reads uploaded documents, images and PDFs and extracts what's in them into the patient's record, so the content is searchable, summarised, and available at a glance instead of buried in an attachment.
- Read uploaded PDFs, images and documents attached to a patient file
- Extract the contents into text that's searchable across the patient's record
- Summarise long external reports down to what's relevant to your case
- Make intake forms and handwritten paperwork usable without manual re-entry
File analysis is a reading and reference tool. It surfaces what a document says. It does not interpret results clinically, recommend treatment, or produce prescriptions.
Four minutes, not forty.
Patient leaves. You open their file on your phone.
Thirty to sixty seconds describing what happened, in your own words.
The note appears on the file, formatted and attached to today's appointment.
Scan it, fix anything, save. Next patient.
The whole point is that the note gets written at all: properly, on the day, while you still remember the session.
Your practice follows through — even when you're busy.
Dictation is the input layer. What we're building on top of it is a set of narrow, permission-aware agents that understand your calendar, your patients and your packages — and can prepare work for you to approve. Before the session they prepare you. After it, they prepare what should happen next. Between sessions, they make sure nothing is forgotten.
The layer on top of dictation. Instead of stopping at a written note, the session closes out as a bundle you review once: the note, what changed, and what should happen next.
- Structured note draft with a summary of what changed since last time
- Proposed follow-up date and cadence, based on what you agreed
- Practitioner tasks, forms and measurements to attach
- A patient-safe summary kept separate from your private notes
- A drafted WhatsApp follow-up with booking options
- One review screen to edit and approve everything
Every session becomes a completed record and a clear next step.
A morning read of your whole day rather than a summary of the last note: who's coming, what you agreed with them, and what's missing before they arrive.
- Today's appointments with the context from the previous session
- Actions you agreed last time and items to revisit
- Missing intake forms or check-ins
- Package balances and expiries worth mentioning
- Clients due for follow-up with no future booking
- Reminders you can send after a quick review
“Prepare me for today and remind the clients with missing forms.”
You walk into the day already prepared.
Continuously checks for operational loops that were opened and never closed, using dates and commitments already on the record — not guesses.
- Follow-up due but no appointment exists
- Cancellation with no reschedule
- Overdue check-in or form
- Package near expiry with unused credits
- Unfinished practitioner task or recorded next step
- A Continuity Queue showing who was flagged, the evidence, and the proposed action
Nothing falls through the gap between sessions.
Matches gaps in your calendar with clients whose follow-up timing genuinely fits, then drafts the outreach for you to approve.
- Finds open slots while respecting your external busy time
- Selects clients whose verified follow-up timing fits the gap
- Excludes recent contacts, opt-outs and unsuitable services
- Ranks by due date, preferred time, duration and package status
- Drafts personalised WhatsApp outreach in the client's language
- Books accepted offers safely and logs who was contacted and why
“Fill my empty Thursday afternoon without contacting anyone I messaged this week.”
Empty capacity gets offered to the people actually due.
Takes the care protocol you already follow and compiles it into editable Sohtak objects. It does not invent clinical protocol — it operationalises yours.
- Package structure and session cadence
- Booking rules for the journey
- Intake and progress forms at the right points
- Scheduled check-ins, approved resources and reminders
- Milestones, outcome measurements and completion criteria
- Profession-specific playbooks for physio, nutrition, mental health and training
Your protocol, running itself in the background.
Your analytics already know which clients drifted. This turns that into a reviewable campaign you approve before anything is sent.
- Identifies the right client cohort and explains why it was selected
- Drafts messages in the client's preferred language
- Connects outreach to real services and open slots
- Requires your review before anything sends
- Tracks responses and the bookings that came from them
Insight becomes a controlled action, not another dashboard.
Every agent runs at a level you choose: read only, draft only, confirm before it runs, or — for low-risk routines you've explicitly configured — approved autopilot. Every proposed action shows why it was raised, what it would change, and who approved it. No patient message and no record change happens without a practitioner behind it.
One record, whoever's in the room.
In a multi-practitioner clinic, the patient belongs to the clinic, not to whoever happened to be free that day. Notes dictated by one practitioner are on the patient's file for the next one, so cover, handovers and follow-ups don't start with "tell me your history again."
Clinic owners control who can see what. Practitioners dictate into the same shared record without needing to type, and without record quality depending on how diligent each individual is about paperwork.
The limits, stated plainly.
AI in a health-adjacent product should come with its boundaries written down, not buried. These are ours.
No condition identification, no clinical conclusions, no risk scoring of patients.
No treatment plans, no prescriptions, no dosage or protocol recommendations.
Nothing is saved to a patient record, and nothing is sent to a patient, without a practitioner reviewing and approving it first.
You remain the author of your notes and responsible for their accuracy under your own professional and regulatory requirements.
Sohtak's AI does the typing, the reading and the retrieving. The clinical thinking stays with the practitioner. That isn't a limitation we're apologising for. It's the design.
Whose data this is, and where it goes.
Every session note, transcript, and patient record in Sohtak belongs to your practice. Not to us. You can export your patient records and session notes at any time, in a standard file format you can open outside Sohtak. If you stop using the platform, you leave with your data intact. No export fee, no waiting period, no negotiation.
When you record a session, the audio is sent for transcription and deleted once the text is produced. We keep the note. We do not keep the audio. No one at Sohtak listens to your sessions. There is no review queue, no quality-check playback, and no archive of recordings sitting on a server.
Sohtak uses third-party AI providers to run transcription and analysis. We use their business agreements, which contractually prohibit using content submitted through them to train their models. We do not train models of our own on your patient data. We do not sell it. We do not share it with anyone outside the processing required to deliver the feature you asked for. If we change provider, or if those terms change, this page changes before the change takes effect.
You control who is in your account. In a clinic, the administrator adds practitioners, removes them, and sets which patient records each one can see. Removing someone cuts their access immediately. Sohtak staff do not open patient records. The only exception is when you ask us to for support, with your permission, for as long as that specific issue takes.
Tell your patients you're recording sessions for note-taking. We give you the tool. The consent conversation is between you and your patient.
Full detail in our Privacy Policy and Terms of Service.
Availability
| Capability | Status | Included in |
|---|---|---|
| AI Voice-to-Text Notes | Available now | Professional, Growth, and Clinic. Excluded from Free. |
| AI Record Analysis | In development | Rolls out to eligible plans at release, no upgrade required |
| AI File & Image Analysis | In development | Rolls out to eligible plans at release, no upgrade required |
| Session Closeout Agent | In development | Rolls out to eligible plans at release, no upgrade required |
| Daily Practice Brief | In development | Rolls out to eligible plans at release, no upgrade required |
| Care Continuity Agent | Planned | On the roadmap — plan eligibility confirmed closer to release |
| Fill My Week Agent | Planned | On the roadmap — plan eligibility confirmed closer to release |
| Care Journey Compiler | Planned | On the roadmap — plan eligibility confirmed closer to release |
| Practice Growth Agent | Planned | On the roadmap — plan eligibility confirmed closer to release |
Anything we ship during your subscription lands on your plan. We don't reprice you for features you were already promised.
Questions practitioners ask
Which languages does the transcription support?+
Sohtak supports: English, Arabic, and French. Accuracy is strongest in widely spoken languages. Specific dialects may provide some inconsistent results.
Do I have to record the patient?+
No. Most practitioners dictate after the session rather than recording the session itself. You describe what happened in your own words once the patient has left. If you do want to record during a session, that's a consent conversation you need to have with your patient first.
What if the transcription gets something wrong?+
You review every note before it saves. Edit it like any other text. Nothing is written to a patient's record without you reading it.
Does this replace my own note format?+
No. The transcription drops into the same session note field you already use. If you have a structure you follow, dictate it that way and it comes out that way.
Can I use it offline?+
No. Transcription runs on Sohtak's servers, not on your phone, so you need an internet connection while you record. You do not need a fast connection, just a stable one. Clinic wifi is normally enough. If the connection drops mid-recording the note will not complete and you will need to write it up manually.
Will AI features cost extra later?+
Not for features included in your plan when you subscribed. New capabilities on the roadmap arrive on eligible plans as they ship.
Does Sohtak give clinical advice?+
No. Sohtak's AI transcribes, summarises and retrieves. It doesn't diagnose, recommend treatment, or produce prescriptions, and it isn't a clinical decision-support tool.
Stop writing notes at midnight.
Sohtak handles the scheduling, the client record, the session notes and the WhatsApp reminders, with AI doing the part that takes the longest. Start free, bring your patients across, and see whether your evenings get shorter.
No card required. Sohtak doesn't process payments between you and your patients, so you continue collecting the way you do today.